WHOLE HEALTH DENTAL ACADEMY, LLC
Effective Date: May 30, 2026 | Last Updated: May 30, 2026
IMPORTANT — EDUCATIONAL PURPOSE ONLY: Whole Health Dental Academy is an online continuing education platform for licensed dental professionals and adult learners. This Site does not provide dental or medical advice, diagnosis, or treatment. We do not collect, transmit, or store Protected Health Information (PHI) as defined under HIPAA. If you are a patient seeking dental advice or treatment, please consult a licensed dental professional directly.
Whole Health Dental Academy, LLC ("WHDA," "we," "our," or "us") is an Illinois limited liability company providing online continuing dental education. This Privacy Policy explains how we collect, use, store, and protect information from visitors and enrolled participants ("you") who access our website at wholehealthdentalacademy.podia.com (the "Site") and our courses, webinars, and related educational services (collectively, the "Services").
By using our Site or enrolling in our Services, you agree to the practices described in this Privacy Policy. If you do not agree, please discontinue use of the Site and Services.
Refund terms are addressed separately in our Terms & Conditions, available at wholehealthdentalacademy.podia.com/terms.
When you register, enroll in a course, or contact us, we may collect:
• Full name
• Professional email address
• Dental license number and state of licensure (for CE credit issuance)
• Practice name and professional role (e.g., dentist, hygienist, dental assistant)
• Billing information (processed securely through our payment processors — see Section 4)
• Communications you send us (e.g., questions, feedback)
When you visit our Site, we and our platform provider (Podia) automatically collect certain technical data, including:
• IP address and approximate geographic location
• Browser type and version
• Device type and operating system
• Pages visited and time spent on pages
• Referring URL
• Cookie identifiers (see Section 6)
For enrolled licensed dental professionals, we collect and retain course attendance records, assessment or poll results, and CE certificate issuance records. These records are maintained for a minimum of seven (7) years in compliance with ADA CERP continuing education recordkeeping standards.
WHDA does not collect, store, or process Protected Health Information (PHI) as defined under HIPAA. Our Services are educational in nature and do not involve the creation, receipt, or maintenance of individually identifiable health information related to any patient.
We use the information we collect for the following purposes:
• To enroll you in and deliver courses, webinars, and educational content
• To issue CE certificates to eligible licensed dental professionals
• To communicate with you about your enrollment, course updates, and WHDA offerings
• To process payments and prevent fraud
• To comply with our legal and accreditation obligations, including ADA CERP requirements
• To improve our courses and platform
• To respond to your questions and provide support
We do not sell your personal information to third parties. We do not use your information for behavioral advertising.
Whole Health Dental Academy, LLC is an ADA CERP Recognized Provider through its CE provider, Affordable CE Credits, Inc. ADA CERP is a service of the American Dental Association to assist dental professionals in identifying quality providers of continuing dental education. ADA CERP does not approve or endorse individual courses or instructors, nor does it imply acceptance of credit hours by boards of dentistry.
Concerns or complaints about a CE provider may be directed to the provider or to the Commission for Continuing Education Provider Recognition at www.ada.org/cerp.
The specific number of credit hours and course approval details applicable to each WHDA course will be disclosed on the individual course registration page and in the CE certificate issued upon completion.
Participation in WHDA courses does not guarantee acceptance of CE credit by any specific state dental board. It is the participant's responsibility to verify that a course meets their jurisdiction's continuing education requirements before enrolling.
WHDA does not collect or store your credit card, debit card, or bank account information. Payment transactions are processed by third-party processors including Stripe and/or PayPal. These processors operate under their own privacy policies and security standards. We encourage you to review:
Stripe Privacy Policy: https://stripe.com/privacy
We receive only a transaction confirmation and basic billing details (e.g., last four digits of card, billing zip code) necessary to confirm payment.
The content available through WHDA — including courses, webinars, handouts, and instructor commentary — is provided for continuing professional education purposes only. Nothing on this Site constitutes dental or medical advice, diagnosis, or treatment, and should not be relied upon as such. Clinical decisions remain the sole responsibility of the licensed professional applying their own independent judgment.
WHDA is not a covered entity under HIPAA. We do not create, receive, maintain, or transmit Protected Health Information (PHI) in the course of providing our educational Services.
Our Site, which is hosted on the Podia platform, uses cookies and similar tracking technologies to operate and improve the Services. These may include session cookies (temporary) and persistent cookies. You may control cookie settings through your browser preferences; however, disabling certain cookies may affect Site functionality.
For a full description of how Podia uses cookies, please review Podia's Privacy Policy at https://www.podia.com/privacy.
Our Site and course delivery are hosted on Podia (Podia Labs, Inc.). As our platform provider, Podia acts as a data processor and has access to enrollment data, email addresses, and transaction records necessary to operate the Services on our behalf. Podia's data practices are governed by their Privacy Policy, available at https://www.podia.com/privacy.
When you enroll in a WHDA course, your information is stored on Podia's servers. You may contact Podia directly at hello@podia.com regarding data held on their platform.
We retain personal information for as long as necessary to fulfill the purposes described in this Privacy Policy, including:
• Active account information: retained while your account is active and for a reasonable period thereafter
• CE completion and certificate records: retained for a minimum of seven (7) years, consistent with ADA CERP standards
• Payment records: retained as required by applicable tax and financial regulations
When information is no longer needed, we delete or de-identify it in a secure manner.
We implement reasonable administrative and technical measures to protect the information we hold, including using our platform provider's secure hosting infrastructure and limiting access to personal information to those with a need to know.
However, no method of electronic transmission or storage is 100% secure. We cannot guarantee absolute security of your data and encourage you to use strong, unique passwords and protect access to your account.
Our Services are designed for licensed dental professionals and adult learners. We do not knowingly collect personal information from individuals under the age of 18. If you believe a minor has provided us information, please contact us immediately and we will delete it promptly.
WHDA is an Illinois limited liability company and complies with the Illinois Personal Information Protection Act (815 ILCS 530/). Illinois residents have the right to be notified in the event of an unauthorized acquisition of their personal information. To exercise any rights or to report a concern, please contact us using the information in Section 13.
If you are a California resident, you have rights under the California Consumer Privacy Act (CCPA), including the right to know what personal information we collect, the right to request deletion, and the right to opt out of the sale of personal information. We do not sell personal information. To submit a request, please contact us using the information in Section 13.
Regardless of your location, you may contact us to:
• Access the personal information we hold about you
• Request correction of inaccurate information
• Request deletion of your information (subject to our legal and ADA CERP retention obligations)
• Ask questions about how your data is used
We will respond to all requests within a reasonable timeframe.
For questions, requests, or concerns regarding this Privacy Policy or your personal information, please contact:
Whole Health Dental Academy, LLC
Email: WholeHealthDentalAcademy@gmail.com
Mailing Address: 2980 Hart Ct, Franklin Park, IL 60131
Website: https://wholehealthdentalacademy.podia.com
We may update this Privacy Policy from time to time. The "Last Updated" date at the top of this page reflects when changes were made. We will notify enrolled participants of material changes by email or by posting a notice on the Site. Continued use of the Services after notice of changes constitutes your acceptance of the updated Privacy Policy.
This Privacy Policy was prepared as a working document for Whole Health Dental Academy, LLC. It should be reviewed by a licensed attorney familiar with Illinois business law, ADA CERP accreditation requirements, HIPAA applicability, and online education privacy compliance before final publication. Whole Health Dental Academy, LLC. All rights reserved.